![]() ![]() Usually, a product manager draws up the functional specification documents in the company of others, such as UXers, clients and other project stakeholders. So who exactly writes functional specification documents? The exact person or group whose role it is may vary in each company or organization, but it is seldom written by just one person. Roles involved in functional specifications definition Developers who begin programming a software system without having this document to hand often find they have problems later on with their code. It’s particularly useful for developers, as plain language and diagramming makes it much easier to envision the software solutions before they start coding. ![]() It will be the glue that holds the project together. It’s crucial that everyone be able to refer back to this shared source of truth throughout the product development cycle. ![]() That said, however, your functional specification document should be readable by everyone and accessible to everyone on your team, including the client. Who is functional specification documentation aimed at?įunctional specification documents are mainly for developers, as they are going to be the ones who code your product to provide the ultimate solution for the user. Here you’ll show how the ticketing will be done to handle any bugs or issues that crop up during the development phase and even afterwards. Here you will specify how the product will handle errors from the users’ input but also how it will behave when the user makes a “mistake” rather than merely embarking on an alternative flow. This section is more about describing the product’s appearance, usability, level of intuitiveness, learning curve and how long it will take to complete certain tasks with it. ![]() Non-functional specs will detail the general characteristics of a system. An example of this might be what is needed in order to create a user account. Here you’ll list out in detail the steps required to configure the future product. The scope of the project will contain an abstract of the requirements and the feature specifications that are going to meet those requirements, that is in basic terms: the problems and the solutions. Under the approvals category, you’ll have all the features that were given the go-ahead by the client and other stakeholders, like the product manager. Under stakeholders, you’ll put down the names and job descriptions of everyone involved in the project. What do functional specifications documents include?ĭepending on the company, the type and scale of the project and the client, functional specification documents can contain one or more of the following items: Stakeholders These are problems which you will have unearthed during the requirements gathering stage, when you conduct research into your user personas to validate the problems defined by the client. They describe how exactly the features laid out are going to solve certain problems for the users. It’s normally included in the designer-developer handoff alongside other important files, such as assets from your prototyping tool like images, CSS, design specs and the prototype itself.įunctional specification documents are designed in such a way that they inform developers what they have to build and why. What is functional specification documentation?įunctional specification documentation sounds like a mouthful, but is to a developer what a blueprint is to an architect. In this article, we’ll explore what a functional specification document is, why your team needs one and how to make one. One way to ease the UX design headaches and create a better line of communication between your team is by creating and using a functional specification document, which acts as a single source of truth for the project ahead. It also puts a smile on stakeholders’ faces and boosts efficiency. Reducing any potential costly problems or wasteful actions makes for a very smooth design and development process. Mitigating risk is one of the most valuable things you can do on a project. Learn what they are and how to put one together! Functional specification documents help you create a product users will love. ![]()
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